Production Co-ordinator (Logistics) FTC

We want you to help us deliver this unparalleled celebration of the performing arts, which brings some of the most exciting and creative artists working today to audiences from around the world. 

EIF is an equal opportunity employer, we value diversity and applications from candidates of all communities and backgrounds. Inclusive culture is the foundation for a successful workplace, this is a key focus for us across our staff, our artists, and our audiences.

To increase the diversity of our staff, our recruitment includes the Rooney Rule - regarding ethnicity – and Disability Confident Scheme for interviews. For more information go to our website.

The Role:

To support the Head of Production, Programming and Production Departments in the delivery of the Edinburgh International Festival by coordinating logistics, managing schedules and fulfilling administrative duties

Job Responsibilities and Deliverables 

Scheduling

• Assist with the creation and maintenance of production and staffing schedules for all performances and events
• Ensure all departments are updated on schedule changes
• Oversee the Production Department's Grid and overview schedule to ensure these documents are kept up to date and accurate
• Working with Music and Artistic Management Departments on organizational Festival schedule
• Liaise with Access Manager for all access performance production requirements

Logistics and Operations

• Oversee the delivery of materials to stores and venues when required
• Coordinate key rentals and purchases
• Liaise with the Transport Manager and Production HODs regarding the provision of Festival vehicles and assist with vehicle requirements outside the festival period
• Work with the Stores Manager to keep an inventory and arrange yearly maintenance of equipment
• Collaborate with the Production HODs and Stores Manager to coordinate daily Festival logistics including delivery of materials, transport and staffing
• Maintain rotas for all HODs and Core staff throughout the Festival

Administrative Support

• Uphold and develop electronic records of the department, including general correspondence, files relating to each visiting company and production, files relating to venues, and other such data as may need to be recorded
• Support the department with financial administration tasks, such as raising purchase orders, setting up suppliers, and making purchases as required
• Assisting Production HODs with day-to-day tasks

Communications

• Act as a point of contact for Production across various departments to ensure clear communication throughout the organisation
• Ensure all parties have the correct information about schedules, deadlines, meetings and other important events
• Manage any incoming and outgoing correspondence
• Attend and minute meetings as required